Best Meeting Time Finder: Find Perfect Overlap Across Multiple Timezones
Stop manually checking if 3 PM works for everyone. Automatically discover meeting times where all participants are within their working hours.
The Timezone Overlap Problem
With team members in San Francisco, London, and Singapore, finding a time when everyone is awake (let alone at work) is nearly impossible. The timezone spread can be 16+ hours!
Have you experienced this?
- Spending 30 minutes in a group chat figuring out "what time works for everyone"
- Accidentally scheduling calls at 3 AM for someone
- The frustration of "I can't do that time, I'll be asleep"
- Endless back-and-forth trying to find a compromise
How Best Meeting Time Finder Works
- Add all participant timezones to GeoSyncX
- The tool analyzes working hours (9 AM - 6 PM) for each timezone
- It finds overlapping windows where everyone is available
- Results are color-coded: green (all available), yellow (some outside hours), red (bad time)
Example: San Francisco + London + Singapore
| Time (SF) | London | Singapore | Status |
|---|---|---|---|
| 6:00 AM | 2:00 PM | 10:00 PM | ⚠️ Early SF, late SG |
| 7:00 AM | 3:00 PM | 11:00 PM | ⚠️ Singapore late |
| 8:00 AM | 4:00 PM | 12:00 AM | ❌ Singapore midnight |
The tool shows you the best compromise times based on your priorities.
Pro Tip: The "Golden Window"
For most US-Europe-Asia combinations, 6-8 AM Pacific / 2-4 PM London / 9-11 PM Singapore is often the only viable overlap. The tool identifies these windows automatically.
Key Features
Visual Timeline
See a color-coded timeline showing when each timezone's business hours overlap. Green bands show "good" times, yellow shows "okay" times, and red shows times to avoid.
Customizable Working Hours
Not everyone works 9-5. Set custom working hours for each timezone (e.g., someone who works 7 AM - 3 PM).
Ranked Suggestions
The tool ranks meeting times by quality, so you can see which option inconveniences the fewest people.
One-Click Scheduling
Found the perfect time? Click to add it to Google Calendar with all timezone information pre-filled.
When Perfect Overlap Doesn't Exist
Sometimes there's no perfect time - and that's okay. The tool helps you find the "least bad" option by showing:
- Exactly who would be inconvenienced
- By how much (e.g., "30 minutes before working hours" vs "2 AM")
- Alternative days where overlap might be better
Common Scenarios
US + Europe
Usually easy - late US morning (10 AM - 12 PM ET) overlaps with European afternoon (3-5 PM GMT).
US + India
Challenging - US morning means India evening/night. Best overlap is early US morning (8-9 AM ET = 5:30-6:30 PM IST).
US + East Asia (Japan, Singapore, Australia)
Most difficult - very early US morning or very late US evening required. Consider async alternatives.
Find Your Best Meeting Time
Stop the endless "what time works?" emails. Use GeoSyncX to find the optimal meeting time in seconds.
Launch Meeting Time FinderNo signup required • Works with any number of timezones