How to Schedule Meetings Across Timezones: Google Calendar Integration

Published: November 4, 2025 · 9 min read · Category: Meeting Tools

Stop manually creating calendar invites with timezone notes. Automatically schedule meetings that show correct local time for every attendee.

The International Meeting Challenge

Scheduling a meeting with people in New York, London, and Tokyo? You need to:

• Calculate the right time for each timezone
• Create calendar invites with correct times
• Add notes explaining "This is 3 PM your time"
• Hope nobody gets confused

The GeoSyncX Solution

GeoSyncX integrates with Google Calendar to create meeting invites that automatically show the correct local time for each attendee.

How to Schedule a Meeting

1. Add all participant timezones to your comparison list
2. Set your primary timezone
3. Choose a date and time
4. See the converted time for each timezone
5. Click "Add to Google Calendar"
6. The event is created with all timezone information

What Gets Created

• Calendar event at the correct UTC time
• Description showing local times for all participants
• Each recipient sees the meeting in their local time

Best Practices

• Always double-check the converted times before sending
• Consider working hours - avoid scheduling at 3 AM for anyone
• Use the Best Meeting Time Finder to find optimal overlap